15 Best Event Registration Software to Boost Sign-ups [2024]
While check-in represents the official beginning of an attendee’s event experience, registration is the true kick-off to your event. This process gives attendees their first glimpse into your event and how it will be run.
When you provide an efficient event registration experience, you make a great first impression on attendees and get them excited for what’s to come. Event registration software streamlines the registration process, making it easier for both event organizers and attendees.
To help you find the best event registration software for your organization, we’ve compiled a list of 15 top options to explore:
- EventMobi
- Whova
- Cvent
- WildApricot
- RingCentral
- Eventbrite
- Bizzabo
- Webex Events
- RSVPify
- Accelevents
- JotForm
- Google Forms
- 6Connex
- Eventify
- Splash
Choosing the right registration software will allow you to start your event on the right foot and engage attendees from the very beginning. Let’s start by exploring what these tools entail and their benefits.
What Is Event Registration Software?
Event registration software is a tool that allows attendees to easily and efficiently sign up for events online. These platforms also enable event organizers to collect attendee information, process payments, promote sponsors, and more.
Whether you’re planning a conference, association meeting, workshop, trade show, or anything in between, software for event registration is an essential tool for any event organizer.
Benefits of Registration Software for Events
Adopting event registration software will introduce many benefits for your organization and its events, including:
Enhanced attendee experience
Event registration software can increase your event attendance by allowing attendees to sign up for your event from any device at any time. You can even use the software’s tools to incentivize early registration with discounts or access to exclusive content.
Increased event attendance
Since event registration software allows attendees to sign up for your event from any device at any time, this type of tool can increase event attendance. With a registration process that’s so simple, the software encourages those who are interested to sign up and can even incentivize early registration with discounts or access to exclusive content.
More opportunities to promote sponsors
One of the greatest challenges of event management is creating a valuable experience for your sponsors that makes their investment in your event worthwhile. Event registration software allows you to introduce your sponsors to attendees ahead of time and send automated email reminders that highlight your sponsors along with other important event information.
Easier event management
The best event registration software lets you streamline multiple aspects of the event management process, including developing an event registration website, processing payments, sending event reminders via email, and creating session waiting lists. This software also makes it easier to manage multi-ticket and consecutive registrations.
Access to more attendee data
Collect important attendee and event data, such as registrant type and status, number of registrants per session, the device used to register, and event and session capacity to make data-driven decisions about your event. The best event registration software offers secure data storage that allows you to analyze attendee trends and plan for each session following data regulations and best practices.
Streamlined workflow with integrations
Registration software that integrates with your existing event technology makes it easier for you to manage and access attendee data when and where you need it. For instance, EventMobi’s event registration software is built into the same platform as your badge design and even check-in software, for a fully streamlined experience.
How to Choose the Best Event Registration Software
When deciding on an event registration software provider, you should have a clear list of criteria to guide your choice. Consider the following factors:
- Reviews. One of the best ways to assess event registration software is by hearing other organizations’ experiences with the platform. Check out review sites like Capterra and G2 to learn more about each provider’s reputation.
- Security. When collecting data from your attendees, security is essential. Ensure the platform you use is PCI and SOC 2 Type II compliant to protect guest information like sensitive payment details.
- Ease of use. Not only should your software be easy for attendees to use, but it should also be simple for your team to set up. Requesting a demo is a great way to see a platform in action and help you decide if it’s right for your organization.
- Customer service. If you run into any problems with your event registration software, you’ll want to have quick access to reliable customer support. Review each provider’s customer service hours and policies to ensure they’ll adequately support your organization.
- Price. Pricing may depend on your organization’s size, event size, or timeline. Stay within budget by comparing pricing options for each provider, and choose the platform that both fits your organization’s needs and is affordable.
- Customization options. The best event registration software is adaptable. Seek out a platform that offers customizable forms, branded elements, and templates so you can make the registration experience unique to your organization.
Remember to choose a platform that integrates with your existing tech stack for easier data management. Even better, you could opt for a comprehensive event management platform that not only allows you to build beautiful registration websites and process payments securely, but also supports badge design and printing, event check-in, networking opportunities, and more.
15 Best Event Registration Software Providers
Jump-start your research process by exploring our top recommended event registration software providers:
1. EventMobi
EventMobi’s event registration software allows event organizers to run a seamless attendee registration process. With 4.8 out of 5 stars on Capterra, EventMobi is the trusted platform for associations, corporations, third-party planners, companies, and other organizations around the world.
EventMobi’s flexible registration software for events offers a variety of must-have features, including:
- Branded event registration website creation
- Automated email marketing campaigns
- Customizable online event registration forms
- Secure data storage
- Payment processing
- Event registration data reporting
- Post-event analytics
This registration platform also integrates with EventMobi’s badge design and event check-in software so you can easily design branded conference badges and check attendees in with the help of your registration data.
Pricing: Fill out the pricing form so the EventMobi team can better understand your needs and present you with options that will work for your event and its budget.
2. Whova
Whova is an intuitive registration software solution for events that lets you create and sell event tickets within minutes. It integrates with their other event management tools for a seamless experience.
Pros: Whova’s event registration software is free for free events and affordable for organizations hosting paid events.
Cons: Some users note technical issues with the software and find it difficult to navigate.
Pricing: Registration fees are 2.5% + $0.99. For further pricing details, fill out Whova’s pricing form.
3. Cvent
Cvent prides itself on offering customizable, responsive event registration software. The platform allows event organizers to build event sites, promote their events, personalize content to attendees, analyze event data, and integrate with other event management tools.
Pros: Cvent integrates with a variety of popular platforms, such as HubSpot, Salesforce, and Zoom.
Cons: Some users find Cvent difficult to set up and use.
Pricing: Cvent requires interested organizations to fill out their pricing form to start a conversation about pricing.
4. WildApricot
WildApricot’s event registration app allows associations to easily register attendees for their events. They offer custom registration forms, event email campaigns, and online payment processing.
Pros: WildApricot has a free mobile app for administrators that allows you to manage your event registration on the go.
Cons: This platform is intended for associations, nonprofits, clubs, and other similar organizations, so it might not be best for corporations.
Pricing:
- Personal Plan: 100 contacts for $60/month
- Group Plan: 250 contacts for $75 month
- Community Plan: 500 contacts for $140/month
- Professional Plan: 2,000 contacts for $240/month
- Network Plan: 5,000 contacts for $440/month
- Enterprise Plan: 15,000 contacts for $530/month
- Global Plan: 50,000 contacts for $900 months
5. RingCentral
RingCentral is an all-in-one events platform with registration features. These include an advanced registration page builder, third-party registration support, automated email reminders, and custom themes and templates.
Pros: RingCentral allows event organizers to set up free, paid, or private ticketing in over 135 currencies.
Cons: Some users feel limited by the templates RingCentral provides when creating a branded registration page.
Pricing: Starts at $750/license/year with up to 100 attendees per event
6. Eventbrite
Eventbrite is a popular event registration software for a variety of different events, including social events, classes, and charity events. Using Eventbrite, event organizers can create customizable event pages, post events on their site, and sell tickets with embedded checkout.
Pros: Eventbrite allows you to easily promote events to those in your local community.
Cons: Since Eventbrite is mostly used for social events, it may not be the ideal platform for professional events.
Pricing:
- Flex Plan:
- Up to 100 tickets: $9.99/event
- Up to 250 tickets: $24.99/event
- Unlimited tickets: $49.99/event
- Pro Plan:
- Pro 100: $29/month
- Pro 250: $79/month
- Pro Unlimited: $159/month
7. Bizzabo
Bizzabo has event registration software that’s scalable and flexible to different organizations’ needs. The platform allows event organizers to customize registration fields, process payments, and embed registration widgets on their websites.
Pros: Bizzabo has analytics features that allow event organizers to track progress toward their registration goals and convert page visitors into registered attendees.
Cons: Some users note that they wish there were more customization options when creating their registration pages.
Pricing: Bizzabo has four main plans (Essential, Premium, Unleash, and Enterprise) but requires organizations to request pricing details through their website.
8. Webex Events
With Webex Events, event organizers can build event registration pages for virtual, in-person, and hybrid events. This event registration software allows you to brand your page to your organization, use registration conditional logic that simplifies the sign-up process, and collect important attendee data.
Pros: Webex Events’ registration software integrates with their other event tools, such as their check-in and lead retrieval solutions.
Cons: Some users note that the backend user interface is difficult for beginners to navigate.
Pricing:
- Free Plan: Free to host a single event for up to 100 attendees
- Pro Plan: From $83/month for 100 attendees/year to $2,917/month for 10,000 attendees/year
9. RSVPify
RSVPify is an event registration software solution that caters to corporations, small and mid-size businesses, nonprofits, and more. Their solution allows event organizers to create a full event website or registration only, process free or paid registrations, and automate confirmation and reminder emails.
Pros: RSVPify enables event organizers to share their events with anyone through their registration link or limit registration to an exclusive guest list.
Cons: Some users note that while RSVPify offers free plans, it can quickly become a costly platform depending on the number of sign-ups.
Pricing:
- Small Events Plan: Free for up to 100 RSVPs
- Personal Events Plan: $19/month
- Professional Events Plan: $39/month
- Enterprise Plan: Starts at $499/month
10. Accelevents
Accelevents is an event registration software solution that is easy to integrate with other platforms, customize, and navigate. With this provider, event organizers can create branded event pages, process payments, sell a variety of ticket types, set up waitlists, and more.
Pros: Accelevents offers unique tracking links that allow event organizers to determine which platforms event registrants are coming from.
Cons: Some users claim that the platform has a steep learning curve and can be confusing to navigate at times.
Pricing:
- Professional Plan: Starts at $5,000
- Business Plan: Starts at $12,000
- Enterprise Plan: Contact for pricing
- White Label Plan: Contact for pricing
11. JotForm
JotForm allows users to create forms and collect online payments with no coding required. The platform offers over 750 event registration form templates for event organizers to choose from.
Pros: Jotform integrates with over 150 business apps, such as CRMs, cloud storage apps, and email marketing platforms.
Cons: Jotform is not an event-specific platform, so it may not have all the features event organizers need.
Pricing:
- Starter Plan: Free
- Bronze Plan: $39/month
- Silver Plan: $49/month
- Gold Plan: $129/month
- Enterprise Plan: Contact for pricing
12. Google Forms
Part of Google Workspace, Google Forms allows event organizers to create online forms for event registration and analyze response data. While Google Forms is a quick and easy form builder, it is not an all-in-one event platform.
Pros: Google Forms is simple to use and can be accessed from any device.
Cons: Google Forms is limited in its features and may not be the best choice for large events and conferences.
Pricing:
- Personal Plan: Free
- Business Standard Plan: $12/user/month
13. 6Connex
6Connex is an event management platform with registration features. Using this software, event organizers can sell multiple ticket types, manage discount codes, process payments, and more.
Pros: Event organizers can use registration data to create personalized event agendas for each attendee.
Cons: Some users note that 6Connex is not very user-friendly on the backend.
Pricing:
- LAUNCH Eventory Plan: $3,000/event
- LAUNCH Immersive Plan: $12,500/event
- RISE Plan: Request a quote
- SOAR Eventory Plan: $6,500/year
- SOAR Plan: Request a quote
14. Eventify
Eventify aims to help event planners maximize ticket sales with their platform. This event registration software simplifies the event registration process and allows organizers to either create a branded event page or embed a widget on their existing website.
Pros: Eventify has a simple two-step checkout for event registrants with no major fees.
Cons: Some users note issues using the mobile app.
Pricing:
- Business Single Plan: $399/event
- Business Annual Plan: $1199/year
- Enterprise Single Plan: $999/event
- Enterprise Annual Plan: $1799/year
15. Splash
Splash is an event management platform with extensive ticketing features. It allows event organizers to create branded ticket purchase forms, offer discount and affiliate links, and connect their event page to their Stripe account to easily receive ticket payouts.
Pros: Splash enables event organizers to customize the ticket-purchasing experience by accepting a variety of currencies and adding checkout questions.
Cons: Some users note that the integrations Splash provides with other platforms are not as seamless as they would like.
Pricing:
- Free Plan: Free
- Pro Plan: Contact for pricing
- Enterprise Plan: Contact for pricing
Maximize Attendance with the Best Event Registration Software
Event registration software allows you to start your event strong with a smooth attendee registration process. Make it easy for attendees to sign up for your event and for your team to manage registrant data and preferences.
EventMobi offers the best event registration software on the market, allowing you to share important event information, encourage potential attendees to sign up, promote your sponsors, and analyze the resulting data. If you’re ready to get started with EventMobi’s registration software for events, contact the team by filling out this form.
For more information on how to set your next event up for success, check out these resources:
- Event Registration Strategies to Increase Attendee Excitement and Sign-Ups. Leverage these event registration strategies to make the process even more engaging.
- 17 Event Marketing Strategies to Boost Engagement & Drive Sales. Registration is only one avenue for marketing your event. This article provides 17 event marketing strategies to help you spread the word.
- The Easy Event Check-In Guide: How to Impress from the First Hello. After registration, check-in is the next major touchpoint with attendees. Check out the tips in this guide to impress attendees from the beginning.
